The
Scottsdale McCormick Ranch Wedding Guide
Wedding
Information and Policies
Complimentary
Cocktail
reception location includes scattered high-boys and cocktail tables, white
garden chairs, floor length ivory damask linen, guest book table, gift table
and place card table. Dinner/Dance location includes seating and tables for
guests, sweetheart or head table for wedding party, floor length ivory damask
linen, china, silverware and stemware, votive candles, dance floor stage for
band or table for DJ, cake table and up to four complimentary umbrellas or
space heaters. Additional umbrellas and space heaters are available for an
extra charge.
Enhancements
Welcome Champagne
for the ceremony of $8.00 per person, charger plates at $5.50 each, Chiavari chairs
at $20.00 each, specialty linen options available at an additional charge.
Floral centerpieces are available for purchase from our floral department.
GUEST ROOMS
Complimentary accommodations for newly wedded couple will be provided on the night of the wedding. We offer special rates for your wedding guests, based upon availability. Please contact your Catering Manager for more information. Check-in time is 4:00 PM, Check-out time is 12:00 PM. Should you require early Check-in for getting ready, it is suggested that room accommodations be secured for the night prior to the wedding. Early Check-in and/or late Check-out may be provided based on availability.
FINAL GAURANTEE
Our private
event venues each have their own location fees and food and beverage minimum spend,
based on guest capacity of venue. The guaranteed number of attendees must be
communicated to the Catering Office by 11:00 AM, three (3) business days prior to
the event. In the event the final guarantee is not supplied, the estimated
number of attendees will be considered the final guarantee. The client will be
charged for the number of meals served or the number of meals guaranteed,
whichever is greater.
PRE-SELECTED
CHOICE OF ENTRÉE MENUS
A pre-selected choice
of entrées is available and limited to a choice of two (2) entrées plus a
vegetarian option for an additional $8.00 per person. A 3% allowance in food
preparation over the guaranteed number will be given on all events. Guarantee
of attendance with the entrée selection and breakdown is required by 11:00 AM, three
(3) business days prior to the event. Client to provide individual place cards
indicating guest’s entrée selection.
SERVICE CHARGE
AND SALES TAX
All quoted
food, beverage and ceremony site prices are subjected to 26% service charge and
applicable sales tax. Please note that the service charges are taxable based on
Arizona State Tax Regulations.
ALCOHOLIC
BEVERAGES
The Scottsdale
Resort reserves the right to refuse service to guests who appear to be intoxicated.
All guests who appear to be under 30 years of age will be required to present identification
to consume alcoholic beverages.
PAYMENT PROCEDURES
The Scottsdale
Resort requires a initial 25% deposit for your event. A second deposit of 50% 90
days prior to your event. The Scottsdale Resort requires a credit card on file
with the signed contract. The remaining balance is due by 11:00 AM, three (3)
busines days prior to your event, in form of a cashier’s check or credit card. The
card on file will be charged by 4:00 PM based on the final guarantee if another
form of payment has not been provided. Personal checks may be accepted by 11:00
AM, ten (10) business days prior to your event.
TASTINGS
A complimentary
tasting for two (2) is offered for wedding events with a contracted food and beverage
minimum of $10,000 or higher. The tasting will include two (2) hot Hors d’
Oeuvres, two (2) cold Hors d’oeuvres, two (2) salads and up to three (3)
entrees. If your event does not meet the minimum requirements, we will charge a
tasting fee equal to 50% of the value of your estimated price per person.
WEDDING CAKES
Our wedding
cakes are all made from scratch in our pastry kitchen. Included in your wedding
package is a three-tier wedding cake with the choice of:
💍Dark Chocolate
or French Vanilla Cake
💍Strawberry,
Triple Chocolate, Bailey’s or Cookies N’ Crème Mousse Filling
💍White Chocolate,
Butter Cream or Vanilla Sugar Icing
Our Pastry Chef
will be delighted to custom-design any cake at an additional cost. Please coordinate
with your Catering Manager for details.
HOTEL PARKING
Valet parking
is $5.00 per car. These charges may be applied to your master account or charged
to each guest. Self-parking is available at no charge.
WEDDING PLANNER
To ensure a flawless
event, a professional Wedding Planner is required for weddings with 50 or more
guests and is recommended for weddings with fewer than 50 guests. The Wedding Planner
will assist with the rehearsal, ceremony, reception and overall wedding
planning. Most wedding coordinators have different packages from full service
to “day of” planning. Your Catering Manager will be glade to provide a referral
list of planners for you.
YOUR WEDDING
PLANNER WILL
💍Assist with etiquette
and protocol for invitations, family matters, ceremony toasts.
💍Create a
timeline for your entire wedding day, including the ceremony and reception.
💍Work with you
to organize and coordinate your ceremony rehearsal, remind bridal party of all
pertinent instructions on the wedding day.
💍Confirm details
with any contracted vendors several days prior to the wedding day.
💍Be the liaison
with your family, bridal party, vendors and resort staff.
💍Assist the
bride and bridal party with dressing, ensure delivery of all florals, décor and
client arranged rental items.
💍Deliver and
arrange ceremony programs, place cards, favors and any personal items.
💍Coordinate
timing of ceremony and reception, i.e. cueing music, grand entrance, cake
cutting, first dances, etc.
💍Collect and/or
store any personal items you may have brought at the conclusion of the reception.
💍Count and
collect all wedding gifts and deliver to the appropriate location.
YOUR SCOTTSDALE
RESORT CATERING MANAGER WILL
💍Answer any
questions, provide event venue suggestions and act as your primary resort
contact throughout the planning process.
💍Act as Menu
consultant for all food and beverage selections.
💍Detail your Banquet
Event Orders (BEO) outlining the event specifics.
💍Create an estimate
of charges outlining your financial commitments and deposit schedule to the Resort.
💍Establish
contact with a Reservation Coordinator for guestroom block (if applicable) who
will monitor the status of your guestroom reservations.
💍Reserve complimentary
Bride and Groom room upon receipt of the signed contract.
💍Oversee the setup
of the ceremony and reception venues.
💍Ensure a
seamless transition to the Banquet Captain on the day of your event.
💍Review your
banquet check for accuracy prior to the completion of your final bill.
YOUR SCOTTSDALE
RESORT WEDDING BUTLER FOR THE DAY WILL
💍Be assigned to be
available for the Bride and Groom for 5 hours.
💍Assist during
your photography session and direct to our most popular photo locations.
💍Ensure the Bride
and Groom are served their drink of choice and appetizers after the ceremony.
💍Be assigned to
serve the Bridal party during the dinner.
💍Provide a
keepsake surprise amenity for the Bride and Groom.
💍Have a basket
of emergency items often needed but forgotten.
💍Bill a nominal
fee of $500 plus tax for this service.
